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Business Meeting Minutes
Many Thanks to Dan G. for all his help with the Minutes.
In attendance: Bob, Dan, Elaine, Charles, Judy, Grace, Kathleen, Paul, Sue, Jim, Walt, Gay, Craig, Jim, Ray, George.
Call to order (Bob) – 1:05PM
Motion 1: Presented by – Charles, Seconded by – Judy
Move to change the ODAAT disbursement of funds in the following manner: 50% of all proceeds (excluding the prudent reserve) go to Unity Church as rent. Of the remaining funds: 30% to Naples Intergroup; 25% to Lee County Intergroup; 30% to GSA (NY); 10% to District 20; and 5% to Area 15. Vote: Motion Passed
Motion 2: Presented by – Bob, Seconded by – Charles
Move to accept the content of the following parts of the “ODAAT Guidelines” area of the ODAAT website: Introduction, Definitions, Website, Notes, and References. Vote: Motion Passed
Motion 3: Presented by – Bob, Seconded by – Walt
Move to amend the time of sobriety required to hold Group Positions including the Group Chairperson; Recording Secretary/Treasurer; Intergroup Representative; and GSR to 3 years. Vote: Motion Passed
Motion 4: Presented by – Bob, Seconded by – Charles
Move to amend the time of sobriety required to chair a meeting or to be the (“Key holding”) “Set-Up” person for the regular Tuesday and Thursday meeting to 6 months of sobriety with a sponsor. Greeters, those assisting the set-up person, Grapevine Representative, Birthday Chair, or other similar position would require 1 month sobriety. Vote: Motion Passed
Motion 5: Presented by – Ray, Seconded by – Charles
Move to require that motions may pass with a simple majority of those voting at a Group Conscience or Group Business Meeting. Vote: Motion Passed
Motion 6: Presented by – Sue, Seconded by – Judy
Move to adjourn the meeting. Vote: Motion Passed
Meeting adjourned 1:55PM
In attendance: Bob, Dan, Elaine, Charles, Judy, Valerie, Kathleen, Paul, Sue, Ted, Laura, Gay, Craig, Jim, Ray, George.
Call to order (Bob) – 1:05PM
Motion 1: Presented by – Charles Seconded by – Judy
Move to change the ODAAT affiliation and financial support from District 7 to District 20 effective immediately.
Vote: Motion Passes
Motion 2: Presented by – Charles Seconded by – Ray
Move to increase the Naples and Lee County Intergroup contributions from 25% to 30% and reduce the General Services contribution from 30% to 20%; leaving the contributions to Area 15 and District 7 the same.
Vote: Motion Fails
Motion 3: Presented by – Sue Seconded by – Judy
Move to table vote/discussion on realigning distribution of funds until a future meeting.
Vote: Motion Passes
Motion 4: Presented by – Ray Seconded by – Charles
Move to adopt the resentment chips as a part of the ODAAT group but not to make the presentation as a regular part of the meeting.
Vote: Motion Passes
Motion 5: Presented by – Kathleen Seconded by – Ray
Move to eliminate the resentment chips all together from ODAAT.
Vote: Motion Passes
Motion 6: Presented by – Ray Seconded by – Charles
Move to pursue ODAAT guidelines for the group.
Vote: Motion Passes
Motion 7: Presented by –Judy Seconded by – Elaine
Move to adjourn the meeting.
Vote: Motion Passes
Meeting adjourned 1:55PM
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Chairman Bob B. called meeting to order at 1:07pm 11 in attendance.
Treasurer’s Report: $657.00 in our account.
Motion by Charles A. that $40 each be given to prisons and treatment centers for literature. Passed.
Motion by Craig M. that reading of How It Works be modified. Not Passed.
Motion by Don B. to consider a Group Inventory sometime in the next 6 months. Passed.
Motion that a steering committee set up guidelines for the administration of the group and the meetings. Passed.
Motion that the "substantial majority" of a group consensus be two thirds (2/3) Passed.
It was determined that in January it would be decided which district is to be our primary district.
It was suggested that the phone list not be automatically given to newcomers.
Meeting was adjourned at 1:35pm
Phil B. Secretary
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10 in attendance
Ray M. called the meeting to order at 1:09
It was moved, seconded and passed that Dan G. become Treasurer
It was determined that the next meeting would be the last Thursday of August.
It was moved, seconded and passed unanimously that Bob B. become Chairman on September 1.
Ray was thanked for his excellent service as Chairman.
It was suggested that we have the General Service Manual available
Meeting was adjourned at 12:30 PM
Phil B., Secretary.
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Chairman Ray M. called meeting to order at 1:09pm
12 in attendance.
April meeting minutes were accepted.
Don moved that business meeting be held quarterly. Motion passed.
Ray B. announced that he would be resigning as Chairman. Looking for a replacement.
It was decided that the new Chairman would be elected at the August meeting.
Bob B. was nominated as a candidate for Chairman.
Laura, Treasurer, indicated that $388 was distributed to various organizations.
Balance is $580. Laura tendered her resignation as Treasurer.
Charles volunteered to handle finances until new Treasurer is elected.
Charles indicated that a new district is proposed. A questionnaire has been received which elicits responses to questions relating to the interest or lack of interest in forming a new district. In response to an inquiry as to whether we are in favor of a new district, our response was "We don't know" It was determined that we favor keeping the present dividing line between Lee and Collier Districts.
A copy of the questionnaire is attached.
Meeting was adjourned at 1:40 pm
Phil B., Secretary
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Meeting was called without notice due to miss-understanding determining light policy and a/c
setting.
Meeting was called to order by Chairman Ray at 1:10 P.M.
There were 17 people in attendance
Chairman Ray M. advised there was a disagreement between members relating to turning on overhead
lights during our meeting. The item was introduced for discussion and group conscious. Once
attendees were informed the reason for REQUESTING LIGHTS BE LEFT ON was due to a medical
condition — there was an overwhelming understanding by members to comply with the request.
Discussion lasted for about 10 minutes and the proposal was presented for a vote to all attendees and it
passed by simple majority. THERE CAN BE LIGHTS TURNED ON DURING OUR MEETINGS
Second proposal discussed and voted on was the setting of the temperature air conditioning during
our meetings in the Church on Tuesday and Thursday. After a brief discussion, the proposal made was
to let Pastor Phil be the person to decide his preference. The proposal passed unanimously and Pastor
Phil was asked the question immediately following our group conscious by Chairman Ray.
HIS RESPONSE: WHEN WE LEAVE "TURN SYSTEM ON OFF AND SET THERMOSTAT
AT 80 DEGREES" DURING THE MEETINGS THE A/C CAN BE SET TO 74 DEGREES
The meeting was adjourned at 1:35 P.M.
Phil B., Secretary
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Meeting was called to order by Chairman Ray at 1:05 pm.
11 people attending
Laura gave Treasure's report. It was accepted.
It was determined that roster should include email addresses and that there be no ”seasonal" column.
It was announced that we are officially associated with AA General Services in New York City.
Reading a shortened version of "How It Works" by omitting the 12 Steps was discussed.
It was determined that the full version should continue to be read.
It was also determined that the Promises will continue to be read at the end of the meeting.
It was agreed that in order to be a Meeting Chairman, one must have been sober for at least 6 months
and have a sponsor.
The meeting was adjourned at 1:28
Phil B., Secretary
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19 people in attendance.
Chairman Ray M. called meeting to order at 1:10 pm.
A motion was made to approve last months minutes and it passed.
A motion was made regarding what information should be listed on the memembership roster. There will be a vote at next month's meeting covering seasonal status(?), members only(?), and email address(?).
Bob B. has volunteered to purchase white surrender chips.
A vote was taken to use the white chip for newcomers It passed unanimously.
Ray will check to confirm application of ODAAT group to Central Office —— National directory
New business:
A reading full page of how it works
Reading promises
Sober length of time required for person to chair meeting.
Submitted by Ray M for Phil B., Secretary
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8 in attendance
Chairman Ray called meeting to order at 1:06pm
It was moved and seconded that we have a Steering Committee
After substantial discussion, the motion was defeated
The meeting was adjourned at 1:20pm
Phil B., Secretary
January 6, 2011 Attachment: One Day At A Time Additional Responsibilities
Birthday Co-Coordinator(“Chip Monk”) Q;
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Responsible for the annual Anniversary Celebrations (last Thursday of the Month)
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Purchase chips (AA Central Offices)
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Purchase and prepare birthday cake
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Present chips to celebrants
Archivist
Responsible for maintaining and updating the ODAAT membership roster/phone/email list. Print copies for distribution at meetings.
Meeting Supply Coordinator
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Purchases and procures meeting and refreshment supplies.
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"When & Where" meeting schedules for Lee/Collier, Newsletters, Big Books, new comer packets, monthly chips, AA brochures (AA Central Offices)
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Coffee, creamer, sugar, utensils, plates, napkins, paper towels
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Meeting Supplies
Treasurer
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To be responsible for the finances of the ODAAT group.
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Collect and record the meeting donations
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Disburse rent to Unity and balance to group Treasury
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Maintain financial records of collections and disbursements
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Disburse monies for supplies and other approved expenses
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Disburse funds to Collier/Lee Intergroups, GSA,_District 7, and Area 15 in accordance with AA recommendations.
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Provide financial information at group business meetings.
Charles A 1/8/11
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Don B., Vice Chairman, called meeting to order at 1:05
It was moved, seconded and passed that the configuration of chairs remain the same.
It was moved, seconded and passed that business meetings be conducted on a monthly basis through
March 2011.
It was moved, seconded and passed that, at each meeting, people who are willing to be sponsors (or temporary sponsors) be asked to raise their hands.
The meeting was adjourned at 1:35pm
Phil B, Secretary
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I. Roll Call and Acknowledgment of Number of Attendees
II. Secretary’s Report — Last meetings minutes motion - accept
III. Treasurer’s Report — motion — accept
IV. Old Business- an ad-hoc committee was formed to gather input from members and all attendees of the One Day At A Time Group relating to the format used at our Tuesday and Thursday meetings. Issues of discussion centered on who approved the format for the reading of the Promises, length of sobriety tokens and should they be issued as every meeting, should there be someone assigned to award tokens, seating arrangements, reading of How it Works and increasing the length of the meeting and finally — Should our meeting report to the Intergroup of Naples verses Fort Myers (as we did in the past)?
Alternate GSR?
New Business- plans are to discuss and vote on the above issues only.
The meeting format will be according to Roberts Rules that indicate you must raise your hand to be recognized. Someone should make a motion to discuss each item format mentioned above and after discussion a motion will be made to vote for acceptance of rejection of each proposal. Attendees who want to speak should keep the comments to less than one minute. It should be noted the main reason for todays meeting was not to make wholesale changes to the format of one day at a time group but to insure that the format has officially been voted on by the members of the group and all interested attendees. The discussion will begin with comments from the ad hoc committee made up of Bob and Charlie and then the floor will be open to continue a group discussion.
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In attendance: Ray, Don, Paul, Bob, Laura, Charles, Phil
Ray called meeting to order 1:10 pm
Minutes of previous meeting were accepted
Charles gave Treasure's report $350 was distributed 50% to lntergroup Lee County
30% to GSA New York 10% each to two districts.
No report from GSR (Mike). Don emphasized need for Alternate GSR.
Ray attended lntergroup Meeting at Collier County. He moved that we become members of Collier County Intergroup. Motion tabled for one month to determine whether any traditions are violated. Don will report in November.
New Business: Discussed possible changes in meeting protocols. Chairman to appoint committee to determine what changes, if any, are recommended. Ray to report recommendations at November Business Meeting. Don moved that ”group conscious" determined at monthly business meetings be presented at the next regular meeting giving members the opportunity to comment at the next Monthly Business meeting. Motion passed 6 - 1.
Meeting was adjourned at 1:45pm
Phil B, Secretary
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Chairman Don called the meeting to order at 1:10 pm
Charles was reelected Treasurer
Ray M was elected Chairman
Don was elected Vice Chairman ‘
Phil B was elected Secretary
Charles presented the Treasurer' s Report
There is $758 in bank account
We are paying to have Unity Church's carpet cleaned.
Charles is researching whether it would be better for
the One Day At A Time group to be a member the Lee lntergroup or the Naples Area lntergroup.
The meeting was adjourned at 1:40 pm
Phil B. Secretary
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